Washington County Court Records

Washington County sits in northeastern Oklahoma, with Bartlesville as its county seat. The county runs a unified court system built around the Washington County District Court, which has general jurisdiction over felony and misdemeanor criminal cases, civil disputes, family law proceedings, probate matters, juvenile cases, and small claims. Four Municipal Courts in Bartlesville, Copan, Dewey, and Ramona handle traffic infractions and city ordinance violations within their respective boundaries. All permanent case files for District Court proceedings are managed by the Court Clerk's office at the Washington County Courthouse.

To find court records in Oklahoma, start with the official statewide resources. The Oklahoma Supreme Court Network (OSCN) offers free access to District Court docket information statewide—including Washington County cases—searchable by party name, case number, or traffic citation number. The On Demand Court Records (ODCR) platform publishes public docket sheets from participating Oklahoma district courts, with free searching and low-cost document access. You can also request records in person at the Court Clerk's office during regular business hours. For a broader look at Oklahoma court resources, OklahomaCourts.us can help you identify available case information.

How to Look Up a Court Case in Washington County?

The right approach depends on the type of proceeding and which court handled it.

Washington County District Court

Detail	Information
Address	420 South Johnstone Avenue, Bartlesville, OK 74003
Phone	(918) 337-2870
Fax	(918) 337-2897
Hours	Monday–Friday, 8:00 a.m.–5:00 p.m. (no filings or payments accepted after 4:45 p.m.)
Court Clerk	Jean Davis

The District Court sits under four judicial officers:

Linda Thomas – District Judge
Russell Vaclaw – Associate District Judge
Jared Sigler – Special Judge
Kyra K. Williams – Special Judge

Judge and court assignment details are listed on the County Judges page.

Municipal Courts

Court	Address	Phone
Bartlesville Municipal Court	401 South Johnstone Avenue, Bartlesville, OK 74003	(918) 338-4225
Copan Municipal Court	112 North Caney Street, Copan, OK 74022	(918) 532-4114
Dewey Municipal Court	409 East Don Tyler Avenue, Dewey, OK 74029	(918) 534-2223
Ramona Municipal Court	400 2nd Street, P.O. Box 204, Ramona, OK 74061	(918) 536-2245

Online Case Search

Two statewide platforms give you free access to Washington County District Court dockets:

OSCN – The Oklahoma Supreme Court Network docket search lets you search by county, party name, case number, date range, or traffic citation. Results display the full docket sheet with all filings, hearings, parties, and case status.
ODCR – On Demand Court Records allows searching by party name or case number. The platform is free to search, and you can also make online payments on eligible cases.

In-Person Requests

The Court Clerk's office at the Washington County Courthouse handles record requests during regular business hours. All court proceedings are generally public, except for records related to juvenile, guardianship, adoption, and mental health cases. The Court Clerk follows procedures set by the Administrative Office of the Courts and the Oklahoma Supreme Court, including Rule 31 guidelines for filers.

Copy fees under Oklahoma's Uniform Fee Schedule (28 O.S. 31) are:

Service	Fee
First page of a copy	$1.00
Each additional page	$0.50
Certification per instrument	$0.50
Authentication of court record	$5.00

Are Court Records Public in Washington County?

The Oklahoma Open Records Act (51 O.S. 24A.1 et seq.) establishes that records kept by public bodies, including courts, are presumptively open for inspection and copying. Under 51 O.S. 24A.30, all court records fall under the Act unless a specific statute identifies them as confidential or a court order seals them.

When a court does seal records, the sealing order must explain the specific reasons, be narrowly tailored so that only the confidential portions are restricted while the rest stays open, and include a date or conditions for reviewing the seal.

The following categories of records are restricted from public access in Washington County:

Juvenile records – Proceedings involving minors as offenders or children in need of supervision are confidential under the Oklahoma Juvenile Code.
Adoption records – All adoption files are sealed and accessible only by court order or to persons authorized by statute.
Guardianship records – Filings involving guardianship of minors or incapacitated adults are generally not open to the public.
Mental health records – Involuntary commitment proceedings and related filings are confidential.
Sealed records – Any case or portion of a case sealed by court order is removed from public access.
Medical records – Health information submitted as evidence in court filings is restricted.

Vital records follow separate rules. Under 63 O.S. 1-323, Oklahoma birth certificates are confidential for 125 years after the date of birth, and death certificates are confidential for 50 years after the date of death.

Washington County Criminal Court Records

Felony and misdemeanor criminal cases are prosecuted in the District Court. The Municipal Courts in Bartlesville, Copan, Dewey, and Ramona handle traffic violations and city ordinance infractions. Unlike civil filing fees, criminal court costs in Oklahoma are assessed at the time of conviction or through a deferred judgment procedure—they aren't typically collected when a case is first filed.

Key criminal cost amounts under the Oklahoma Uniform Fee Schedule include:

Description	Amount
Misdemeanor conviction costs	$93.00
Felony conviction costs	$103.00
Misdemeanor DUI conviction costs	$433.00
Felony DUI conviction costs	$433.00
Traffic conviction costs (other than speeding 110 mph, DUI, seatbelt)	$98.00
Jury request (criminal)	$30.00
Court reporter per trial or preliminary hearing	$20.00
Indigent defense application	$40.00
Sheriff service per criminal case within county	$50.00

Criminal dockets can be searched on OSCN or ODCR by defendant name, case number, or citation number. OSCN's citation search feature is especially useful for traffic and criminal infractions issued in Washington County.

Washington County Sheriff's Office

The Washington County Sheriff's Office maintains arrest records and operates the county jail. Current booking information is available through the Sheriff's inmate search portal.

Address: 611 SW Adams Boulevard, Bartlesville, OK 74003
Office: (918) 332-4000
Dispatch: (918) 338-4001
Jail: (918) 332-4011
Hours: Monday–Friday, 8:00 a.m.–5:00 p.m.

You can mail or deliver written requests for criminal records to the Sheriff's Office. For statewide criminal history checks, contact the Oklahoma State Bureau of Investigation (OSBI), which maintains the state's central criminal history repository.

Washington County Civil Court Records

The Washington County District Court handles all civil matters, including personal injury claims, contract disputes, property damage actions, landlord-tenant proceedings, personal property recovery, and small claims. The Court Clerk maintains all civil case files and is responsible for recording, filing, and preserving these records permanently. Jean Davis currently serves as Court Clerk.

Civil Filing Fees

Oklahoma's Uniform Fee Schedule (Title 28, O.S. 152) sets the following base filing fees for civil actions. Additional surcharges apply to each filing, including a $10.00 preservation fee under HB1091 (effective November 1, 2019):

Filing Type	Base Fee
Civil action $10,000 or less	$150.00
Civil action over $10,000	$163.00
All other civil actions	$85.00
Condemnation	$150.00
Forcible entry and detainer	$85.00
Name change	$85.00
Administrative appeal	$85.00
Judgment from another court	$85.00
Garnishment	$23.00
Continuing garnishment	$63.00
Post-judgment proceeding	$33.00
Summary judgment motion	$50.00
Expungement (filed as civil case)	$85.00

Every new civil filing also carries a $7.00 mediation/ADR fee, a $10.00 Lengthy Trial Fund fee, a $6.00 Law Library Fund assessment, a $25.00 OCIS fee, a $5.00 CASA fee, and several smaller surcharges.

Small Claims

Small claims actions in Washington County may be brought for amounts up to $10,000. The applicable filing fees are:

Claim Amount	Fee
$5,000 or less	$45.00
$5,001–$10,000 (recovery of money, replevin, or interpleader)	$150.00
Counterclaim or set-off	$20.00
Court reporter deposit	$50.00
Jury trial deposit	$50.00

Requesting Records

Civil records are available in person at the Court Clerk's office, by mail, or by emailing the Clerk. Civil case dockets are also searchable online through OSCN and ODCR.

Land and Property Records

The Washington County Clerk, Annette Smith, acts as the Register of Deeds and keeps all land records. Deeds, mortgages, liens, plats, and other property instruments are filed and indexed at:

Address: 400 South Johnstone, Room 100, Bartlesville, OK 74003
Office: (918) 337-2840
Land Records: (918) 337-2834
Fax: (918) 337-2894

Scanned land records are available online through OKCountyRecords.com, which also offers a free notification service that alerts you when documents are recorded against a specific name or legal description.

Washington County Family Court Records

Family law matters in Washington County go through the District Court. The Court Clerk files and maintains all records for divorce, custody, child support, paternity, separate maintenance, and Protection From Abuse actions.

Family and Divorce Filing Fees

Filing Type	Fee
Divorce, alimony without divorce	$183.00
Custody or support (includes paternity with custody/support)	$183.00
Paternity (no custody or support)	$85.00
Separate maintenance	$183.00
Post-decree motion to modify custody or support	$43.00
Application for contempt citation	$33.00
Post-decree income assignment application	$25.00
Adoption	$105.00

These base fees are supplemented by the same surcharges that apply to all civil filings (ADR fee, OCIS fee, Law Library fee, etc.), and the $10.00 preservation fee applies to new family law filings as well.

Marriage Licenses

The Court Clerk issues marriage licenses in Washington County. Per the Court Clerk FAQ:

Fee: $50.00 (cash), reduced to $5.00 if applicants present a certificate showing at least 4 hours of pre-marital counseling from a health professional or religious institution representative.
Both parties must appear at the Court Clerk's office between 8:00 a.m. and 4:00 p.m., Monday through Friday.
Identification required: Current state-issued driver's license, birth certificate with raised seal, current passport, or equivalent.
Age requirements: 18 and older as adults; 16–17 with parental/guardian consent; under 15 prohibited except by court order.
Waiting period: None for adults; 72 hours for applicants under 18 (unless waived by a judge).
Divorce restriction: Persons divorced in Oklahoma cannot marry anyone other than their former spouse for six months following the date of the dissolution decree.
Residency: No residency requirement, but the ceremony must be performed in Oklahoma.

Marriage records from Washington County are public and can be obtained from the Court Clerk's office.

Divorce Records

Divorce records are public in Washington County. The Court Clerk maintains all divorce filings, decrees, and related documents. You can request copies in person, by mail, or by contacting the Clerk's office at (918) 337-2870.

Birth and Death Records

Birth and death certificates are maintained by the Oklahoma State Department of Health (OSDH), Vital Records Service. To request a certified copy by mail:

Complete the Birth Certificate Request Form or Death Certificate Request Form.
Include a photocopy of a valid government-issued photo ID.
Enclose the $15.00 fee (check payable to OSDH) and a self-addressed stamped envelope.
Mail to: Vital Records Service, Oklahoma State Department of Health, P.O. Box 248964, Oklahoma City, OK 73124-8964.

Birth records are confidential for 125 years; death records for 50 years. Within those restricted periods, only statutorily authorized individuals—including certificate subjects, parents named on the record, legal guardians, legal representatives with court orders, surviving spouses, immediate family members, funeral directors, and government officials acting in their official capacity—may obtain copies.

Washington County Probate Court Records

Probate matters in Washington County are heard in the District Court, which has jurisdiction over the probate of wills, administration and distribution of estates, trusts, guardianships, conservatorships, and powers of attorney.

Probate Filing Fees

Filing Type	Fee
Probate (standard)	$135.00
Probate (summary)	$135.00
Guardianship	$135.00
Application for relative guardianship	$50.00
Petition for custody by abandonment	$50.00
Guardianship annual report	$33.00
Conservatorship	$85.00
Judicial determination of death	$58.00
Proceeding to revoke probate of will	$43.00
Sale or lease of property in probate/guardianship	$43.00
Rights of majority	$85.00

Standard surcharges—OCIS, Law Library, CASA, ADR, and the preservation fee—are added to each base filing fee. Mailing charges in probate cases are $10.00 per case for ordinary first-class mail, or actual postage if greater.

Searching Probate Records

Probate docket sheets are available through OSCN and ODCR. For in-person requests, go to the Court Clerk's office at the Washington County Courthouse, 420 South Johnstone Avenue, Bartlesville, OK 74003. The Clerk also accepts written requests by mail. Keep in mind that guardianship records are among those the Court Clerk identifies as restricted from general public access, so be prepared to demonstrate authorization if you're requesting guardianship files.

Sheriff's fees on court-ordered sales of real or personal property in probate are $75.00 per 28 O.S. 152.1 A.6. Preparing and transmitting records on appeal costs $200.00 for non-jury matters and $300.00 for jury cases.